235th Annual Convention




235th Annual Convention

Friday-Saturday, January 24 and 25, 2020

Hyatt Place

Dewey Beach, Delaware


CONVENTION SNAPSHOP





Jesus told them another parable: “The Kingdom of heaven is like this. A man takes a mustard seed and sows it in his field.  It is the smallest of all seeds, but when it grows up, it is the biggest of all plants. It becomes a tree, so that birds come and make their nests in its branches.” ― Mt. 13:31-32 Good News Translation (GNT)


Welcome to Convention
Our 235th Annual Convention, January 24-25, is a special time when everyone in the Episcopal Church in Delaware is invited to gather in community with fellow Episcopalians across the diocese. While enjoying new and old friendships, we are also tasked with doing a little bit of business and learning more about each other and our future together. It is the great annual assembly of the Episcopal Church in Delaware! I invite everyone to join me as we convene at the Hyatt Place in Dewey Beach, Delaware. Several of our convention committees are already hard at work. It takes many hands to make this convention work and it is well worth our time, our energy, and our prayer. Important work is happening, my sisters and brothers, in the common life of our diocese and of our church. I am grateful for everyone who contributes so many hours of their time in this crazy and wonderful adventure we call the Episcopal Church.
— the Rt. Rev. Kevin S. Brown



During Friday evening banquet


Click here to make your reservation.

Agenda
Preliminary Agenda

Friday, January 24

  • 11:00 a.m.  Registration Opens
  • 1:00 p.m.  New Delegate Orientation
  • 2:00 p.m.  Call to Order and Business Session I
  • 4:30 p.m.  Open Hearings: Resolutions & Budget
  • 6:00 p.m. Social Hour Hors d’oeuvres and Cash Bar
  • 7:00 p.m.  Dinner and Late Show with Bishop Brown
  • 9:15 p.m.  Compline

Saturday, January 25

  • 7:00-8:30 a.m. Breakfast for Hotel Guests
  • 8:00-8:30 a.m.  Registration
  • 8:45 a.m.  Holy Eucharist
  • 10:30 a.m.  Business Session II
  • 12:00 p.m.  Lunch
  • 1:00 p.m.  Business Session III
  • 3:30 p.m.  Adjournment
Budget Process

Understanding the Budget Process from planning budget to working budget, again and again

In January the annual convention will receive a two-year budget package that includes budgets for both 2020 and 2021. First-time delegates may be surprised to learn that they will be asked to review but not authorize spending for the first year (2020) as authorization was already given by the prior convention. Instead the upcoming convention will be asked to review and authorize spending for the second budget year via the 2021 planning budget. In the months after convention adjourns, Diocesan Council will transform convention’s planning budget into a working budget and, simultaneously, create a new planning budget for the next year out. This work is led by the Treasurer and Finance Committee, and it is actively supported by the Canon for Finance and Administration. This team relies on the energy and expertise of many additional sources, including the Program Review Committee, the Insurance Committee, the Personnel Committee, the Trustees, and the Investment Committee of the Trustees. The bishop offers direction and advice, as do parishes and various diocesan ministries and organizations.

Just before the next annual convention, the Finance Committee will present Council with the 2021 working budget and will offer Diocesan Council a proposed 2022 planning budget to present to the next annual convention for approval. The cycle will then begin again.

Deadlines
  • Audited parish financials – September 1
  • Nominations for elected offices – October 18
  • Certification of Delegation – November 25
  • Resolution Submission – November 25
  • Convention Registration – November 30
  • Convention Registration – January 3
  • Hotel Reservation – January 3
  • Exhibitors Registration – January 3
Finance Report

Budget and Finance Reports, to include a letter from Bishop Brown – click here

Hotel Reservation
Understanding the Nomination Process

Understanding the Nominations Process

As members of the Episcopal Church, we all share in its leadership and oversight, often by serving on parish and diocesan teams and committees. Our church and our witness to the world are stronger when we are led by diverse and energetic folks from across our community. To elect diverse leadership teams we must first nominate diverse slates of candidates! Therefore, it is important that we nominate faithful women and men from across all Delaware counties, of varying ages, colors, orientations, and economic circumstances and from parishes small and large, to represent us on these committees.

Any active Episcopalian in the Episcopal Church in Delaware may nominate someone to serve on a diocesan-wide body. You may nominate yourself as well. Please prayerfully consider a person you know who might be ready to serve at the diocesan level.

If you have questions, feel free to contact John Michael Sophos, nominations chairperson, nominations@delaware.church or D-L Casson, secretary of convention, convention@delaware.church. The deadline for nominating someone else — or yourself — is Friday, October 18. The Nominations Committee is asked to review all nominees to confirm they are eligible and, for positions where insufficient numbers of nominees are received, to nominate diverse candidates for these roles.

Click here for the Offices to be Filled

Registration

Register here

Resolution Process

Understanding the Resolution Process All resolutions are not the same.

The Rules of Order of Diocesan Convention (RODC) notes two basic types are debatable resolutions and courtesy resolutions. Debatable resolutions are by far the more common type. Courtesy resolutions are not intended for debate but rather to express the unanimous voice of convention. (The RODC also makes reference to General Convention resolutions. As these are generated outside our annual convention they are not covered here.)

Who may submit a resolution? Any member of the clergy or a delegate who is either (a) entitled to vote at convention or (b) speaks on behalf of a diocesan congregation or of the St. Andrew’s School Chapel Organization.

What is the deadline? Debatable resolutions are due 60 days prior to convention on Monday, November 25. They will be included in pre-convention publications (including the official Pre-Convention Journal) so that congregations, delegates, clergy, and anyone interested will have ample opportunity to study and discuss the issues. Late resolutions (often referred to as floor resolutions) are any debatable resolutions received after the 60-day deadline. These may only be introduced at convention if a supermajority (two-thirds) agrees to receive them.

Courtesy resolutions should follow the same deadline—Monday, November 25—to be included in pre-convention publications and conversations. (The RODC does permit courtesy resolutions to be submitted up to ten days prior to convention at the discretion of the president of convention.)

What is an open hearing? Open hearings help ensure that resolutions receive fair consideration at convention in an efficient manner. Following the first business session, resolutions are discussed publicly in one of four hearings: Sowing Seeds, Tending the Garden, Sharing the Harvest, and Structure and Budget. The hearing committees receive comments from delegates, clergy, or any registered convention attendees who wish to speak, positively or negatively, on the resolution. Following the hearings, the committees convene to fine-tune the resolution language and make changes they deem appropriate based on their best prayerful judgment and in consideration of input received in the hearings. Their charge (and their great benefit to convention) is to study the substance of a resolution, to clarify the issues and language as much as possible and, most importantly, to offer their recommendation for action to the convention. Voting delegates and clergy who wish to amend a perfected resolution may do so during floor debate during the second day. Changes must be submitted to the secretary of convention in writing before they are presented to ensure that all delegates, clergy, and convention organizers share the same accurate description of proposed changes. The proper form for amending resolutions will be available from the secretary of convention.

Click here for a tip in writing a resolution and sample resolutions

Resolutions Referred to All Dioceses by 79th General Convention

 

 

For more information on the General Convention of the Episcopal Church — click here

234th Convention

Click here to view the 234th Convention news, wrap-up, photographs, and results.



Featured Churches at Convention



St. James, Newport


St. Mark’s, Millsboro


Trinity Church | Old Swedes Church