236th Annual Convention
Saturday, November 21, 2020
Welcome to Convention
Prayer Room during Convention
- Members of Anamchara Fellowship and Daughters of the King will offer, virtually, a place for personal prayer and reflection throughout the convention.
- Prayer requests and reflections may be sent to a confidential email address that will be visible on the screen during the convention.
- Audited parish financials – September 1
- Nominations for elected offices – August 21 (to be included in convention communications)
- Certification of Delegation – September 21
- Resolution Submission – September 21
- Viewers Only: If you are planning to ‘view’ convention only there is no registration process — just click here to join us. All are welcome.
- If you have vote, voice, or speaking role: The convention staff will handle your registration for convention and you will receive necessary details to join business sessions, allowing you to vote and speak.
Detailed Registration Information:
Registration for those with voice and vote or voice but no vote will be handled by the convention staff.
Unlike in prior years, the convention staff will take care of convention registration based on information gathered during the certification process. Those with voice and vote are: certified lay delegates, certified canonical clergy, and potential voters such as certified lay alternates.
In addition, the convention staff will register those with voice but no vote. These include members of the Standing Committee, the Trustees of the diocese, Constitution and Canons Committee, the Commission on Ministry, the Chancellor and Vice Chancellors of the diocese, and the Registrar of Convention.
Registration of those without voice or vote
Since the convention will be live-streamed, registration for those without voice or vote is not necessary.
Parish Administrators: This year you have no one to register!
Understanding the Budget Process from planning budget to working budget, again and again.
- The budget process for the ministries of the Episcopal Church in Delaware is an ongoing process that peaks in the last four months of the calendar year as information concerning revenues and expenses is firmed up. The budgets for the convention in November will have been thoroughly reviewed by the diocesan council for their input and questions at the council’s October 22, 2020 meeting.
- Neither council nor convention will be asked to approve either the budget for 2021 (2021 spending was already approved by our convention in January) or the planning budget for 2022 (which is offered for longer-range planning purposes only). We expect the diocesan council will further improve these budgets on behalf of the convention, where helpful or necessary, at either their December 17, 2020 meeting, or in early January 2021.
- This work is led by the treasurer and finance committee, and it is actively supported by the Canon for Finance and Administration. This team relies on the energy and expertise of many additional sources, including the program review committee, the insurance committee, the personnel committee, the trustees, and the investment committee of the trustees. The bishop offers direction and advice, as do parishes and various diocesan ministries and organizations. Shortly after the October council meeting, the budgets will be made available to all through the convention website for review. In early November there will be an online presentation of the budget for all delegates and other interested parties. This will include time for input and questions. We expect parish acceptances to the diocese may remain a soft number at that time although we will ask parishes to respond as quickly as reasonably possible. The presentation of the budgets online before convention should save time for other items on the convention agenda.
Understanding the Nomination Process
Understanding the Nominations Process
- As members of the Episcopal Church, we all share in its leadership and oversight, often by serving on parish and diocesan teams and committees. Our church and our witness to the world are stronger when we are led by diverse and energetic folks from across our community. To elect diverse leadership teams we must first nominate diverse slates of candidates! Therefore, we must nominate faithful women and men from across all Delaware counties, of varying ages, colors, orientations, and economic circumstances and from parishes small and large, to represent us on these committees.
- The positions open at the next annual convention are listed below. Terms of office begin on the first day of the second month following convention.
- Any active Episcopalian in the Episcopal Church in Delaware may nominate someone to serve on a diocesan-wide body. You may nominate yourself as well.
- Please prayerfully consider a person you know who might be ready to serve at the diocesan level. If you have questions, feel free to contact John Michael Sophos, nominations chairperson, firstname.lastname@example.org or D-L Casson, secretary of convention, email@example.com.
- The deadline for nominating someone else — or yourself — is Friday, August 21. The Nominations Committee is asked to review all nominees to confirm they are eligible and, for positions where insufficient numbers of nominees are received, to nominate diverse candidates for these roles.
Understanding the Resolution Process
- All resolutions are not the same. The Rules of Order of Diocesan Convention (RODC) notes two basic types are debatable resolutions and courtesy resolutions. Debatable resolutions are by far the more common type. Courtesy resolutions are not intended for debate but rather to express the unanimous voice of convention. (The RODC also refers to general convention resolutions. As these are generated outside our annual convention they are not covered here.)
- Who may submit a resolution? Any member of the clergy or a delegate who is either (a) entitled to vote at the convention or (b) speaks on behalf of a diocesan congregation or of the St. Andrew’s School Chapel Organization.
- What is the deadline? Debatable resolutions are due 60 days before the convention on Monday, September 21, 2020. They will be included in pre-convention publications (including the official Pre-Convention Journal) so that congregations, delegates, clergy, and anyone interested will have ample opportunity to study and discuss the issues. Late resolutions (often referred to as floor resolutions) are any debatable resolutions received after the 60-day deadline. These may only be introduced at the convention if a supermajority (two-thirds) agrees to receive them. Late resolutions are strongly discouraged especially this year given the fact that this convention is only able to meet and debate online.
- Courtesy resolutions should follow the same deadline — Monday, September 21, 2020 — to be included in pre-convention publications and conversations. (The RODC does permit courtesy resolutions to be submitted up to ten days before the convention at the discretion of the president of the convention.)
- What is an open hearing? Open hearings help ensure that resolutions receive fair consideration at the convention in an efficient manner. Following the first business session, resolutions are discussed publicly in a hearing. The hearing committee receives comments from delegates, clergy, or any registered convention attendees who wish to speak, positively or negatively, on the resolution. Following the hearing, the committee convenes to fine-tune the resolution language and make changes they deem appropriate based on their best prayerful judgment and in consideration of input received in the hearings. Their charge (and their great benefit to the convention) is to study the substance of a resolution, to clarify the issues and language as much as possible, and, most importantly, to offer their recommendation for action to the convention.